Privacy Policy

The controller responsible for the processing of personal data on this website within the meaning of the General Data Protection Regulation (GDPR) is: Mihaela Nompleggio, Josef-Selders-Str. 20, 41462 Neuss, Germany, email: info@futurepresence.de.

We are not legally required to appoint a company data protection officer, as fewer than 20 persons are permanently involved in the automated processing of personal data (§ 38 BDSG). For data protection questions, please contact us directly at the address above.

This website is hosted as a static site by: Render Services, Inc., 450 Sansome St, San Francisco, CA 94111, USA. When you access the website, Render processes connection data for technical reasons (including IP address, date and time of access, page accessed, browser type) in order to reliably deliver the website and ensure system security.

Legal basis: Art. 6(1)(f) GDPR (legitimate interest in a secure and functional website).

Third-country transfer: As Render Services, Inc. is based in the USA, personal data is transferred to a third country. This transfer relies on Standard Contractual Clauses pursuant to Art. 46(2)(c) GDPR. A Data Processing Agreement has been concluded pursuant to Art. 28 GDPR.

Provider's privacy policy: https://render.com/privacy

All fonts on this website are self-hosted; no third-party fonts are loaded at runtime.

If you submit a request via the contact form, we process the data you provide there (including name, email address, phone number, company, message text) as well as technical metadata (the page URL you were on, browser identifier) in order to process and respond to your request.

Legal basis: Art. 6(1)(b) GDPR (handling your request or the initiation of a contract), or, where the request is not directed at concluding a contract, Art. 6(1)(f) GDPR (legitimate interest in responding to inquiries).

We use the following processors for the technical handling and forwarding of your form submission:

Render Services, Inc., 450 Sansome St, San Francisco, CA 94111, USA — Purpose: webhook-based automation that receives your form submission and triggers the notification email. Legal basis: Art. 6(1)(b) GDPR. A Data Processing Agreement has been concluded pursuant to Art. 28 GDPR (covered by the agreement with Render referenced in Section 3).

Brevo (Sendinblue SAS), 7 rue de Madrid, 75008 Paris, France — Purpose: delivery of the transactional email containing your contact request to us. Categories of data transferred: the contact and message data you provided in the form. Legal basis: Art. 6(1)(b) GDPR. Brevo is based in the EU (France); no third-country transfer takes place. A Data Processing Agreement has been concluded pursuant to Art. 28 GDPR. Privacy policy: https://www.brevo.com/legal/privacypolicy/

This website optionally offers our chat assistant "Fin". If you use the chat, we process the messages you enter, a session-scoped chat ID, and technical metadata (page URL, language setting) in order to generate a response and continue the conversation within the session.

Legal basis: Art. 6(1)(a) GDPR (consent). Using the chat is voluntary; no processing takes place without your interaction with it. Anonymized usage events for the chat (e.g. opened, message sent) are additionally recorded only if you have consented to the "Analytics" category in the cookie settings (see Section 7).

We use the following processors to provide the chat:

Render Services, Inc., 450 Sansome St, San Francisco, CA 94111, USA — Purpose: webhook-based automation that receives your chat messages, forwards them for response generation, and hosts the chat assistant's knowledge base (vector database). Legal basis: Art. 6(1)(a) GDPR. A Data Processing Agreement has been concluded pursuant to Art. 28 GDPR (covered by the agreement with Render referenced in Section 3).

Microsoft Ireland Operations Ltd., One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland (Azure OpenAI Service) — Purpose: AI-based generation of chat responses. Your inputs are processed for this purpose. Legal basis: Art. 6(1)(a) GDPR. Processing takes place on servers within the European Union; no transfer to a third country takes place. A Data Processing Agreement has been concluded pursuant to Art. 28 GDPR. Privacy policy: https://privacy.microsoft.com/privacystatement

If you request our white paper, we collect your first and last name and your email address in order to send you the white paper by email and add you to our email list.

Legal basis: Art. 6(1)(a) GDPR (consent).

We use the following processor for the technical implementation: MailerLite Limited, 88 Harcourt Street, Dublin 2, D02 DK18, Ireland — Purpose: management of the email list and delivery of the white paper as well as any further email communication you have consented to. Categories of data transferred: first and last name, email address. Legal basis: Art. 6(1)(a) GDPR. MailerLite Limited is based in the EU (Ireland); no third-country transfer takes place. A Data Processing Agreement has been concluded pursuant to Art. 28 GDPR. Privacy policy: https://www.mailerlite.com/legal/privacy-policy

You can object to receiving further emails at any time, e.g. via the unsubscribe link in any email or by writing to info@futurepresence.de.

We use only strictly necessary cookies/storage without consent: in particular to store your cookie preferences themselves (the "cookie_preferences" cookie and a matching local-storage entry, kept for up to 12 months) and, if you use the chat, a session-scoped chat ID to carry on the conversation (local storage, cleared at the end of the session). This processing relies on our legitimate interest in operating a functioning website (Art. 6(1)(f) GDPR) and on § 25(2) no. 2 TDDDG, and does not require consent.

We use optional categories only with your prior, explicit consent (Art. 6(1)(a) GDPR, § 25(1) TDDDG): "Analytics" drives anonymized usage events for the chat assistant (e.g. opened, message sent); "Marketing" and "Personalization" are reserved categories for future reach-measurement or recommendation features and are currently unused. None of this processing happens without your consent.

Prepared but currently inactive services: this website maintains technical default settings for the possible future use of Google Tag Manager, Google Analytics 4, and Google Ads (so-called Google Consent Mode). These services are not currently integrated, do not set any cookies, and do not transmit any data to Google. Should we activate these services in the future, they will only fire after your prior consent pursuant to § 25 TDDDG and Art. 6(1)(a) GDPR, and this privacy policy will be updated in advance with the corresponding details on Google Ireland Limited as processor.

You can grant, change, or withdraw your consent at any time via "Cookie settings" in the footer, with effect for the future. Withdrawal stops the affected processing immediately and deletes cookies already set for that category. Withdrawal does not affect the lawfulness of processing carried out based on consent before its withdrawal (Art. 7(3) GDPR).

Nickle AI – Oreshin, Platon und Scheffler, Daniel GbR, Ludwig-Erhard-Strasse 10, 34131 Kassel, Germany — Purpose: development, delivery, and technical operation of this website on behalf of the controller. Legal basis: Art. 6(1)(b) GDPR. No third-country transfer (EU-based entity). A Data Processing Agreement has been concluded pursuant to Art. 28 GDPR. Privacy policy: https://nickle.ai/privacy

You have the right to access (Art. 15 GDPR), rectification (Art. 16 GDPR), erasure (Art. 17 GDPR), restriction of processing (Art. 18 GDPR), data portability (Art. 20 GDPR), and objection to processing (Art. 21 GDPR). You may withdraw any consent given at any time with effect for the future (Art. 7(3) GDPR); the lawfulness of processing carried out before the withdrawal remains unaffected.

You have the right to lodge a complaint with a data protection supervisory authority. Generally, the competent authority is that of your habitual residence or of our registered seat. For our seat in North Rhine-Westphalia, this is: Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen (LDI NRW), Kavalleriestraße 2–4, 40213 Düsseldorf, www.ldi.nrw.de.

For data protection questions, reach us at info@futurepresence.de.